(September 4, 2018 8:00 AM - December 7, 2018 at 11:59 PM)
Eastern Standard Time (EST)

Please note:  All application sections, including references, must be completed before an applicant can submit the application.  Applications that have not been submitted are considered incomplete and will not be reviewed.  No application items will be accepted after the deadline.  Please reach out to your recommenders to remind them of the deadline.


In the Graduate section of the application, if this is the first semester of graduate school, place a "0.0" for the GPA and upload your coursework or acceptance letter for the transcript.

"Have an Advisor review your Proposal, Personal Statement/Application."

"Log into the system periodically to ensure references have been submitted."

"Keep in mind the actual proposal is no more than three pages, the fourth page is for the cited work only."

"Be sure to visit the BAA links on the website under DOD, your research proposal needs relevancy to one branch and thrust area.  Additionally, see more information about BAAs below."

"When downloading a PDF (transcripts, GREs), be sure to open the file and save properly before uploading,"

"Be sure to preview files before uploading and final submission"

"Upon application closing,  Incomplete applications will be discarded."

“Applicants can log in to the system to make changes to their application until official submission or the application closing date.”

"There will be no further applications or materials accepted for consideration after the application deadline."

Application Categories

  1. Personal Info / Application Form
  2. Personal Statement- Will be typed in a Form (500 words)  No special formatting required - What are your short and long-term professional goals? How did these goals develop? How have you already begun to lay the foundation for these goals? How does this fellowship fit into these goals?
  3. Transcripts (Associate's, Bachelor's,  Master's - Upload a PDF of the official - DO NOT mail or email to STI/NDSEG.   Have an official copy mailed or emailed to you and upload into the application.
  4. GREs/MCATs - Test Taker Scores may be uploaded. 
  5. Official Copies of GRE's and Transcripts  will be requested prior to  official award.
  6. Research Proposal (see details under research proposal)
  7. 3 References:  Recommenders must complete the reference link.  Separate letters on letterhead will NOT be accepted.  The reference link includes a space for additional comments.

Research Proposal

  • 3 Page Proposal Single line space
  • 1 Page  Max Cited Work 
  • Total Proposal and cited work=4 pages
  • Graphics and Charts may be included 
  • 12Pt. Times New Roman Font-a smaller font size may be used  for cited work,  charts and graphics 
  • Margins should be no less than 0.5

  • Proposed research relevant to the DoD. The research proposal should capture How well the proposal responds to one of the BAAs listed on the website under the DOD menu.
  • Academic Achievement. This is based on your academic transcript, Major GPA, and GREs/MCATs.
  • Reference Evaluation Forms. These forms should capture professional assessment of the applicant, a testimony to your scholarly excellence. References should be provided by an Advisor or Instructor.
  • Personal Statement. Describe your academic or other interest, and personal achievements.


Applicants must find the BAA that list research areas that relate to your discipline/area of research.  Here is the link to the BAA’s https://ndsegfellowships.org/dod. The Research Proposal should reflect your field of study as well as connect with one off the BAA’s.

In the application, there is a section where you will list the BAA number (not name of the BAA), and the name of the research area you select.  Additionally, if you are interested in the international research area, that is okay.  Generally, the rule is, if it’s listed under one of the BAA’s, and it is an open and current BAA, applicants can write their proposal in that area.

Please list the BAA number. For example, N00014-18-S-B001, W911NF-17-S-0002-03.  Some time this number is found on the cover page of the BAA or in the Footer.  This number identifies which BAA announcement you are using. Under the announcements there are different projects or research areas with titles i.e. Chemical Sciences, Energy Transport and Storage, Human Dimension and so on.  Please list the title of the research area your proposal will support. This is to ensure you are responding to one of the BAAs. Additionally, in the application is a field to incorporate a title for your proposal.